Job Description

Clemenger Group is seeking a proactive and highly organised Finance Officer/EA to join our Melbourne team on a 12 month contract commencing January 2026. This is a dynamic, multifaceted role that supports the leadership teams of four of our agencies, as well as their broader agency operations. 

The ideal candidate will bring a blend of executive support, office management, and finance administration experience, with a passion for creating a positive and efficient workplace culture.  

Your responsibilities will include, but not be limited to: 

• Provide executive support to the CEO and senior leadership team, including complex scheduling, travel arrangements, and meeting coordination.
• Manage office operations and facilities, ensuring a well-organised, welcoming environment and handling supplies, mail, and couriers.
• Oversee finance administration tasks such as invoice processing, expense claims, credit card reconciliations, and intercompany journals.
• Coordinate staff engagement activities, including birthdays, anniversaries, celebrations, and internal events like Christmas parties and strategy days.
• Facilitate onboarding for new starters, including IT setup, welcome packs, and induction coordination.
• Maintain accurate staff records (contact lists, RDOs) and manage internal communications for cultural initiatives.
• Support ad-hoc projects and system updates (e.g., HubSpot, IT subscriptions) and assist with webinar coordination.
• Act as a key liaison with Finance and Accounts Payable teams for approvals and reporting. 

About You

You are a confident and capable professional with a strong background in executive assistance, office management, and finance administration. You thrive in a fast-paced environment, are solutions-focused, and bring a high level of care and attention to everything you do.

Key Competencies

• 3+ years' experience in a similar role, ideally in consulting or agency environments.
• Highly organised, detail-oriented, and able to manage multiple priorities effectively.
• Strong interpersonal and professional communication skills with a proactive, client-focused approach.
• Proficient in Microsoft Office and comfortable with systems like HubSpot, Teams, and D365; finance experience is a plus.
• Collaborative team player with a solutions-focused, “can-do” attitude.  

Clemenger Group is an equal opportunity employer and committed to building a diverse and inclusive workplace. We welcome people of all backgrounds and can assist with your application if you have a language or cultural special consideration, disability or impairment, or use assistive technology – simply contact us via careers@clemenger.com.au.